European Cancer Organisation

Presenter Guidelines and Tips


Presenter Guidelines & Tips

It is the presenting author's responsibility to ensure that:

  • a disclosure slide is included directly after the title slide;
  • disclosure information is provided verbally to the audience;
  • trade names, commercial company logos, and taglines are removed from all slides.


Your congress badge and materials will be available at the registration desk as of Wednesday morning. Your official participant name badge is required for admission to all Congress related events. For security reasons, participants are requested to wear their badge at all times.

Registration Opening Hours:

  • Tuesday 09 October 16:00 – 19:00
  • Wednesday 10 October 07:00 – 20:30
  • Thursday 11 October 07:00 – 19:15
  • Friday 12 October 07:00 – 12:00

Speaker Preview Room

All presenters must sign in at the Speaker Preview Room prior to their session. This serves as an indication to the relevant session Chair of your presence. The Speaker Preview Room is located next to the registration area in room Kodalyi

Presenters should deliver their presentation slides/videos at least 2 hours before their session to the Speaker Preview Room. Presentations will be placed on a server and transferred directly to the auditorium. Only PowerPoint presentations will be accepted.

Speaker Preview Room Opening Hours:

  • Tuesday 09 October 16:00 – 19:00
  • Wednesday 10 October 07:00 – 19:00
  • Thursday 11 October 07:00 – 19:00
  • Friday 12 October 07:00 – 12:00

General Instructions

All presentations will only be held in Microsoft Powerpoint on a PC running Windows.

For any other software/operating system please ensure your presentation is converted to Microsoft Powerpoint for a Windows PC and check your presentation on a Windows running computer before you bring it to the Congress. Presentations in Acrobat PDF format, Word format, Keynote or Prezi are not accepted.

Only computer projection is available. A single computerized system will manage all projections and will send the presentations to the assigned room automatically. This method guarantees an easier management, a higher quality of projection and a quicker and smoother running of the presentations.

The use of personal laptops, iPads, etc. (MAC and PC) for presentations in the session rooms will not be allowed. In the Speaker Preview Room, a technician assists speakers to transfer their presentations on to the central network. When the transfer is complete, the technician performs a quick run of the presentation with the speaker to check whether the presentation runs correctly and all parts of the presentation are copied. A computer will be available at the Speaker Preview Room for last minute changes and reviewing your presentation. No more changes can be made inside the session room where the session takes place.

In the room, a technical assistant starts each presentation at the right time using the computer connected to the central congress network. When the presentation is launched, the speaker has control and can navigate with a remote device.

Videos embedded in your presentation should not exceed 50 MB each. Save the videos used in your presentation on your USB-stick CD or DVD. AVI, MP4, WMV, MKV are the only acceptable video formats.

If you use hyperlinks to websites in your presentations, please download the website to your USB-stick CD or DVD. Try to avoid many different folders on the medium.


  • Meeting with your Session Chair: Speakers should plan to meet with the Session Chairs close to the room in which the session is to be held 10 minutes before the session is due to start. The purpose of this meeting is to discuss general session arrangements. Your session Chair has been encouraged to contact you prior to the meeting.
  • Introduce yourself to the session Chair. He/she will instruct you to seat yourself either on the podium or in the front row of the audience.
  • After the session Chair introduces you, position yourself at the podium and place the microphone approximately six inches from your mouth. A laser pointer will be available for use at the podium.
  • Please explain any acronyms used in your oral presentation as well as your visuals for the benefit of all attendees.
  • All presentations should be in English followed by questions in English.
  • Please ensure you keep track of your presentation time as each session has a strict time limit.

PowerPoint Guidelines

  • Make sure slides are legible. Use a sans serif typeface such as Helvetica or Arial. Avoid using anything smaller than 24 pt font.
  • Keep the slides simple.  Keep title to one line. Test slides for legibility and contrast.
  • Include your contact information and website URL on the final slide.
  • All presentations must be in English.
  • Check spelling using a spell check programme or a proof-reader.

ESSO38 PowerPoint template

Download the PowerPoint template

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